Meals, Lodging and Mileage

 

Section 39-71-704(1) (d), MCA, directs WC Insurers to reimburse workers for reasonable travel expenses pursuant to rates allowed for state employees.  When determining the reimbursement, please refer to 39-71-704(1), MCA and ARM 24.29.1409.

Travel Expense Reimbursement Rule

Meals

TRAVEL TIME FOR CALCULATING MEAL PER DIEM:

Time Range Meal Allowed

12:01 a.m. to 10 a.m. morning meal
10:01 a.m. to 3 p.m. midday meal
3:01 p.m. to midnight evening meal

EFFECTIVE 12/07/2007 TO DATE:

IN-STATE TRAVEL - MEAL ALLOWANCE RATES

In-state allowances for the morning, midday, and evening meals that correspond to the time frames above are as follows:

Morning meal  $ 5
Midday meal    $ 6
Evening meal  $12
Total per day $23

EFFECTIVE 10/01/2009 TO DATE:

OUT-OF-STATE TRAVEL - MEAL ALLOWANCE RATES

Morning meal  $7
Midday meal    $11
Evening meal  $23
Total per day $41

Lodging

LODGING RATES EFFECTIVE 02/01/2014:

In-State Lodging. Effective 02/01/2014, the standard federal lodging rate will be $83 per night, plus tax.

The table below shows the rates for the State of Montana high cost areas listed on the federal GSA website. The lodging rate listed in the table applies to the county even if a particular city in that county is not listed. If a county is not listed, the federal standard rate of $83 should be used for that entire county.

Montana High Cost Areas By Counties Maximum Lodging Cities within listed counties
Include, but are not limited to:
Gallatin(Oct 1 – May 31) $86
(June 1 – Sept 30) $125
Bozeman
Belgrade
Big Sky
West Yellowstone
Silver Bow$88Butte
Lewis & Clark$89Helena
Missoula/Lake/Flathead(Oct 1 – June 30) $92
(July 1 – Aug 31) $128
(Sept 1 – Sept 30) $92
Missoula
Seeley Lake
Polson
Kalispell
Whitefish
Dawson/Richland$161Glendive
Sidney

​To find the county for a particular Montana city, visit the National Association of Counties’ website at:

http://www.naco.org/counties/pages/findacounty.aspx

Out-of-state lodging. The $83 per night rate, plus tax, also applies to out-of-state lodging unless the city is in a high cost area. The out-of-state high cost areas are available on the federal GSA website. If the city is not listed on this table but the county is, the lodging rate listed applies to the entire county. If neither the city nor the county in which the city is located are listed, then the federal standard rate of $83 should be used for that area. To find the GSA website go to: www.gsa.gov/portal/10020.

If you stay in a non-receiptable facility, e.g. with friends or relatives or in a camper or trailer, or you fail to obtain a receipt, Section 2-18-501(5), MCA, authorizes you to claim $12 per night for lodging expenses.

Click here for prior years lodging rates.

Mileage

Rates for mileage reimbursement, both In-State and Out-of-State:

 
  Effective
01/01/14
Effective
01/01/13
Effective
07/1/11
Effective
01/1/11
Effective
01/1/10
Effective
01/1/09
Personal automobile
(per mile)
$0.56$0.565$0.555$0.51$0.50$0.55
1,000 + Miles$0.53$0.535$0.525$0.48$0.47$0.52
Private airplane
(per nautical mile)
$1.13$1.13$1.11$1.02$1.00$1.10

Click here for prior years mileage re-imbursement rates.

Contact Information

Maralyn Lytle
mlytle@mt.gov
(406) 444-6604

Monday, September 29, 2014

Related Links

 

 

Domiciliary Carehttp://erd.dli.mt.gov/work-comp-claims/medical-regulations/domiciliary-careDomiciliary Care
Electronic Access to Insurer Information for Medical Providershttp://erd.dli.mt.gov/work-comp-claims/medical-regulationsElectronic Access to Insurer Information for Medical Providershttp://erd.dli.mt.gov/work-comp-claims/data-management/electronic-prior-claims, Electronic Access to Insurer Information for Medical Providers
FAQs for Medical Providers http://erd.dli.mt.gov/work-comp-claims/medical-regulations/medical-Provider-faqFAQs for Medical Providers
HIPAA and Release of Workers' Compensation Informationhttp://erd.dli.mt.gov/work-comp-claims/medical-regulations/hipaa-release-of-work-comp-infoHIPAA and Release of Workers' Compensation Information
Meals, Lodging and Mileagehttp://erd.dli.mt.gov/work-comp-claims/medical-regulations/meals-lodging-and-mileageMeals, Lodging and Mileage
Medical Regulations Formshttp://erd.dli.mt.gov/work-comp-claims/medical-regulations/medical-regulations-unit-formsMedical Regulations Forms
Montana Facility Fee Schedulehttp://erd.dli.mt.gov/work-comp-claims/medical-regulations/montana-fee-scheduleMontana Facility Fee Schedulehttp://erd.dli.mt.gov/work-comp-claims/montana-facility-fee-schedule-notice, Montana Facility Fee Schedule
Montana Facility Fee Schedule Archiveshttp://erd.dli.mt.gov/work-comp-claims/medical-regulations/montana-facility-fee-schedule-archivesMontana Facility Fee Schedule Archives
Montana Professional Fee Schedulehttp://erd.dli.mt.gov/work-comp-claims/medical-regulations/-----Montana Professional Fee Schedulehttps://mtwcfeeschedule.optum.com/overview.aspx, Montana Professional Fee Schedule
Past Lodging Rateshttp://erd.dli.mt.gov/work-comp-claims/medical-regulations/past-lodging-ratesPast Lodging Rates
Subsequent Injury Fundhttp://erd.dli.mt.gov/work-comp-claims/medical-regulations/----Subsequent Injury Fundhttp://erd.dli.mt.gov/work-comp-regulations/subsequent-injury-fund/subsequent-injury-fund, Subsequent Injury Fund
Utilization and Treatment Guidelineshttp://erd.dli.mt.gov/work-comp-claims/medical-regulations/------Utilization and Treatment Guidelineshttp://deverd.dli.mt.gov/utilization-and-treatment-guidelines, Utilization and Treatment Guidelines

 
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