Travel Reimbursement
Meals, Lodging and Mileage
Travel Reimbursement – Updated July, 2011
Section 39-71-704(1) (d), MCA, directs WC Insurers to reimburse workers for reasonable travel expenses pursuant to rates allowed for state employees. When determining the reimbursement, please refer to 39-71-704(1), MCA and ARM 24.29.1409.
Travel Expense Reimbursement Rule
Meals
TRAVEL TIME FOR CALCULATING MEAL PER DIEM:
Time Range Meal Allowed
12:01 a.m. to 10 a.m. morning meal
10:01 a.m. to 3 p.m. midday meal
3:01 p.m. to midnight evening meal
EFFECTIVE 12/7/2007 TO DATE:
IN-STATE TRAVEL - MEAL ALLOWANCE RATES
In-state allowances for the morning, midday, and evening meals that correspond to the time frames above are as follows:
Morning meal $ 5
Midday meal $ 6
Evening meal $12
Total per day $23
EFFECTIVE 10/1/2009 TO DATE:
OUT-OF-STATE TRAVEL - MEAL ALLOWANCE RATES
Morning meal $7
Midday meal $11
Evening meal $23
Total per day $41
Lodging
LODGING RATES EFFECTIVE 10/1/2010 TO DATE:
In-State Lodging. Effective October 1, 2010, the standard federal lodging rate for federal fiscal year 2011 (October 1, 2010 through September 30, 2011) will be $77 per night, plus tax.
The table below shows the rates for the State of Montana high cost areas listed on the federal GSA website. The lodging rate listed in the table applies to the county even if a particular city in that county is not listed. If a county is not listed, the federal standard rate of $77 should be used for that entire county.
| Montana High Cost Areas By Counties | Maximum Lodging | Cities within listed counties Include, but are not limited to: |
| Gallatin | (Oct 1 – May 31) $80 (June 1 – Aug 31) $105 (Sept 1 – Sept 30) $80 |
Bozeman Belgrade Big Sky West Yellowstone |
| Silver Bow | $86 | Butte |
| Lewis & Clark | $81 | Helena |
| Missoula/Lake/Flathead | (Oct 1 – June 30) $87 (July 1 – Aug 31) $104 (Sept 1 – Sept 30) $87 |
Missoula Seeley Lake Polson Kalispell Whitefish |
To find the county for a particular Montana city, visit the National Association of Counties’ website at:
http://www.naco.org/research/data/Pages/CitySearch.aspx
Out-of-state lodging. The $77 per night rate, plus tax, also applies to out-of-state lodging unless the city is in a high cost area. The out-of-state high cost areas are available on the federal GSA website. If the city is not listed on this table but the county is, the lodging rate listed applies to the entire county. If neither the city nor the county in which the city is located are listed, then the federal standard rate of $77 should be used for that area. To find the GSA website go to: www.doa.mt.gov, and click on “State Travel Information.” Then click on the “Federal Lodging Rate Guidelines” and select the state you will be visiting.
If you stay in a non-receiptable facility, e.g. with friends or relatives or in a camper or trailer, or you fail to obtain a receipt, Section 2-18-501(5), MCA, authorizes you to claim $12 per night for lodging expenses.
Click here for prior years lodging rates.
Mileage
Rates for mileage reimbursement, both In-State and Out-of-State:
| Effective 01/01/13 |
Effective 07/1/11 |
Effective 01/1/11 |
Effective 01/1/10 |
Effective 01/1/09 |
|
| Personal automobile (per mile) |
$0.565 | $0.555 | $0.51 | $0.50 | $0.55 |
| 1,000 + Miles | $0.535 | $0.525 | $0.48 | $0.47 | $0.52 |
| Private airplane (per nautical mile) |
$1.13 | $1.11 | $1.02 | $1.00 | $1.10 |
Click here for prior years mileage re-imbursement rates.
Contact Information
Maralyn Lytle
This email address is being protected from spambots. You need JavaScript enabled to view it.
(406) 444-6604
