Wage and Hour FAQs

When an employee is laid off or discharged, all wages are due immediately (within four hours or end of the business day, whichever occurs first), unless the employer has a preexisting, written policy that extends the time for payment in which case, the wages may not be delayed beyond the next payday for the period in which the separation occurred, or 15 calendar days, whichever occurs first.

When an employee quits, wages are due on the next scheduled payday for the period in which the employee was separated, or 15 calendar days, whichever occurs first.

An employee must be paid within 10 business days after the end of the pay period.

The first thing to do is ask the employer why you haven’t received your final check. If the employer refuses to give you your final check, you may choose one of the three options to obtain your wages:

• Obtain the services of a private attorney;
• File a claim in court; or
• File a wage claim with the Investigations Section.

The wage claim form for filing with Investigations Section is available at any of the Montana Job Service Offices, or you can download the claim here.

Read the information provided with the form, fill it out and return it to the Compliance and Investigations Bureau, our address is on the top of the form.

 

 

The employer can work an employee as long as they feel it is necessary for the job that they are doing. (See “Overtime Pay” section for information about working more than 40 hours in a week).

There are also certain occupations that may limit the number of hours an employee can work during the day. For information on these occupations, please contact the Department of Labor & Industry, Employment Relations Division at (406) 444-6543

The law does not require an employer to provide pay raises. If provided they become a part of the employment contract. If a raise is due and not received, the discrepancy should be addressed immediately as acceptance of the wage paid may be seen as an alteration of the original agreement.

An employer must pay the agreed wage until such time that a new rate is agreed upon. Once you and the employer have specifically discussed and agreed upon a new rate, it is considered the “agreed wage.” Wage and Hour does not have jurisdiction over promised raises. A raise is at the discretion of the employer.

Yes. State and federal laws only require that an employer pay an employee at least the applicable minimum wage in non-overtime workweeks to non-exempt employees.  Reductions in pay are acceptable, but they cannot be made retroactively. The employer needs to give the employee notice and tell them from this day forward this is what the new rate of pay is going to be.

Employers must maintain accurate records. It is not legal for a supervisor to change your timecard if you have worked the hours actually reported on the time card. If you suspect this is happening, you need to bring it up, ask to be paid for all hours worked, and keep personal records so you can verify your work hours. If the problem continues, you may file a complaint with Wage and Hour, or if you quit the job and weren’t paid for all hours worked, you may file a claim.

Can an employer withhold a final paycheck until an employee turns in keys or uniforms, etc.?

Legally, no, an employer may not withhold a final check.  However, in order to avoid disputes or disruptions in pay, workers are advised to turn in keys, uniforms, tools and equipment upon termination.

No. Montana is not an “at will” state. In some instances, the Wrongful Discharge From Employment Act does not apply, but generally, once an employee has completed the established probationary period, the employer needs to have good cause for termination.

THE WRONGFUL DISCHARGE FROM EMPLOYMENT ACT IS NOT ADMINISTERED BY ANY STATE AGENCY.  Individuals who feel aggrieved by their termination must seek civil redress through the courts.  Persons who believe they were fired as a result of unlawful discrimination, may contact the Human Rights Bureau at 1-800-542-0807 or 406-444-2884 or the U. S. Equal Employment Opportunity Commission. For a toll free connection to the nearest EEOC office, call 1-800-669-4000.

I suspect that my former employer is giving bad references about me. What recourse do I have?

Blacklisting is prohibited in the state of Montana. If any company or corporation in this state authorizes or allows any of its agents to blacklist or any person does blacklist any discharged employee or attempts by word or writing or any other means whatever to prevent any discharged employee or any employee who may have voluntarily left the company’s service from obtaining employment with another person, except as provided in 39-2-802 M.C.A., such company or corporation is liable in punitive damages to such employee so prevented from obtaining employment, to be recovered by him in a civil action, and may also be punishable as provided in 39-2-804 M.C.A.

Most employees are entitled to be paid time and one-half their regular rate of pay for any time worked over 40 hours in the employer’s seven-day workweek. Even though the total hours (work hours plus holiday, vacation, or sick) for the week might exceed 40, overtime pay is not required unless an employee actually worked more than 40 hours. However, there are certain exceptions. Agricultural workers are generally exempt from overtime. Executives, administrative, and professionals who are paid on a salary basis are exempt from overtime as are outside sales persons. (Salaried workers who do not meet the definition of executive, administrative, or professional must be paid overtime in addition to their salary.) The definitions of these can be located here at this website.

Please contact Wage and Hour at 406-444-6543 for more information on the exceptions from overtime or our website.

The U.S. DOL has created a video addressing the overtime requirements. It can be found at: https://www.dol.gov/agencies/whd/flsa/videos 

An employer may order an employee to work more time than their scheduled shift and may discipline or terminate employment of employees who do not perform assigned duties.

Overtime or premium pay is not required for working on holidays or weekends unless those hours are in excess of 40 for the workweek.  Holiday pay is a benefit that may be paid at the employer’s discretion.  Overtime is based on actual hours worked, absent practice, or contract. Even though the total hours (work hours plus holiday, vacation, or sick pay) for the week might exceed 40, overtime pay is not required unless an employee actually worked more than 40 hours.

There is no requirement in state or federal law that requires private sector employers to provide vacation pay.  However, if provided, once vacation has been earned according to the employer’s policy, it is then considered wages and is due and payable in the same manner as regular wages – based on Attorney General Opinion 56, Volume 23.  So called ‘use it or lose it’  policies are not permitted in Montana.  However, caps, or maximum accumulation amounts can be instituted which effectively prevent additional vacation to accrue until existing time is utilized.  If you feel that you are entitled to this benefit upon termination, you can file a claim with Wage and Hour or pursue it through small claims court or a private attorney.

Is an employer required to pay for unused sick leave, paid time off (PTO), or severance pay?

Private sector employers are not required to pay out severance pay, sick leave, or paid time off (PTO). These are considered benefits and may be paid based on the employer’s policies. There is no requirement in state law to provide these benefits. In the case of a PTO benefit, payout of this benefit is dependent on the employer’s policy as stated in the Montana Supreme Court's ruling in McConkey v Flathead Electric Cooperative.

 In general, deductions from wages are lawful only under the following conditions:

• The employer is required to do so by law – for example, federal and state taxes, Social Security, or a garnishment order
• The deduction is for board, lodging, or other incidentals for the benefit of the employee. We highly recommend this agreement be in writing.

Employers must furnish itemized pay statements to each employee at the time of payment of wages showing all deductions for the pay period. If the employee has no deductions, the employer still needs to give a statement to the employee.

Can the employer make me pay for a vase that I accidentally dropped? Can the employer also make me pay for any shortages from my cash till?

The employer cannot withhold wages or make an employee pay for damages, mistakes, or shortages.  See Attorney General Opinion 17, Volume 36 and Attorney General Opinion 11, Volume 25. Additional guidance on deductions may be found in the following video provided by the U.S. Department of Labor.

https://www.dol.gov/agencies/whd/flsa/videos 

Personnel files are generally considered the property of the employer and therefore it would be at the employer’s discretion to give the employees copies.

Please see the video provided by the U.S. DOL  https://www.dol.gov/agencies/whd/flsa/videos